Executive Assistant and Coordinator job – Motion Picture Association of America, Inc. – Sherman Oaks, CA


Under

the direction of the EVP, Americas and Global Policy the Executive Assistant

and Coordinator is responsible for the following job functions.

Key Responsibilities:
Answer team member phones,

take messages and ensure timely return of phone calls.

Schedule and organize team

member and member studio company meetings.

Arrange team member travel

and hotel

Organize, prepare and submit

team member expense reports to finance utilizing the MPAA online expense

reporting system.

Develop and maintain

department budget(s), including travel tracking mechanisms and other expense

tracking tools versus budget comparisons in realtime.

Prepare, assemble, and

distribute internal and external advocacy materials as needed, including: memoranda, presentations, reports, emails,

etc.

Manage external

correspondence for EVP, including drafting correspondence, follow-up from

internal and external meetings and internal deadlines.

Develop relationships with

MPAA counterparts in DC, LA, and the Regions and with studio member company

representatives.

Maintain up-to-date Word and

email lists for various MPAA meetings.

Manage inflow/outflow of

information requiring EVP approval or response to EVP requests for information.

Assist SVP communications

with Senior Staff and member companies, domestically and globally.

Prepare EVP for meetings and

events.

Other duties and projects as

assigned.

Hub-Specific Functions:
Manage all aspects of the budget

for Federal, Global Policy, and the Executive.

Develop agenda for weekly DCP

meetings; collect and distribute materials in preparation for the meetings.

Develop agenda for Global

Policy Council weekly meetings working with Regional Offices; collect and

distribute materials in preparation for the meetings.

Assemble and share highlights

of weekly reports for the CEO for his correspondence with the Board.

Assemble semiannual

objectives and accomplishments for the Advocacy Hub including State, Federal, Global

Policy, Worldwide Research, Internet Policy/ICANN, and the Americas.

Special Projects:
PAC: Manage all aspects of the PAC, including

legal compliance, filings, receipts, contributions, spending plan, biannual

reports, and communication with MPAA PAC participants.

Lobbying Reports: Manage all aspects to ensure MPAA and MPAA

lobbyist compliance with FEC, House, and Senate ethics requirements including

MPAA filings and individual lobbyist filings regarding lobbying activity and

contributions.

US Planning Meeting: Plan and execute the U.S. Planning Meeting

including all logistics and materials.

Board Meetings: Prepare all materials needed for Board

Meetings as needed, including presentations, accomplishments, and issue

summaries, etc.

Education and Experience Requirements:
Bachelors or

equivalent educational or work experience.

High level

of integrity with the ability to maintain confidential information.

Strong

administrative and organizational skills with the ability to take initiative to

complete assignments and job responsibilities with minimal supervision.

Comfortable multi-tasking a number of important initiatives, under time

constraints, including projects that are global.

Demonstrated

interest and experience in government affairs as well as foreign international

trade policy, international governmental institutions.

Knowledge of how the U.S. Congress and Executive Branch

are structured and work with each other; some knowledge of international,

intergovernmental institutions that may

influence global trade, copyright, and/or the Internet governance such as the

WTO, ITU, WIPO, OECD; some knowledge of multi-stakeholder institutions that may

influence copyright and/or the Internet governance such as ICANN, WSIS, IGF.

Qualifications:
Excellent Outlook skills,

particularly calendaring and Word.

Excellent Excel and

PowerPoint skills, or the equivalent.

Experience setting up RSS and

other keyword tracking feeds.

Experience tracking projects

and progress (MS project knowledge a plus), use of Sharepoint or other cloud

services.

High energy, and strong

organization, research, and writing skills.

Portuguese or Spanish

language skills are desired, but not required.



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