Contract & Grant Administrator – The Research Foundation For SUNY – Albany, NY

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Locations: Albany, NY

Posted: Mar 09, ’16

Type: Full-time

About The Research Foundation for SUNY:
The Research Foundation for The State University of New York (RF) is the largest, most comprehensive university-connected research foundation in the country. The RF manages SUNY’s research portfolio providing essential sponsored programs administration and innovation support services to SUNY faculty and students performing research in life sciences and medicine; engineering and nanotechnology; physical sciences and energy; social sciences, and computer and information sciences. The RF moves SUNY ideas and inventions to the marketplace collaborating with business and industry to create new opportunity and new jobs for New York State.

The Research Foundation is committed to diversity and inclusion. We believe that promoting a diverse, inclusive working environment enhances productivity, creates personal and professional opportunities, unleashes each individual’s full potential and fuels innovation.

The Research Foundation and its employees are committed to a culture of integrity and accountability, holding each other and the organization to the highest standards of ethical behavior.

Visit and connect with the RF on Facebook. Learn about the Power of SUNY at


As a learning organization, the Research Foundation encourages all employees to continue to grow and develop professionally. At the Research Foundation Central Office, employees are offered many opportunities for learning and development, including Professional Development Planning, a 12-month Mentoring Program, Tuition Reimbursement, Job Rotation, DiSC Profile Behavioral Assessment, Employee Engagement Teams, Job Skills Training, and an Employee Wellbeing Team.

Job Description:
The Contract and Grant Administrator will provide sponsored program administrative support to assigned centralized campuses within the State University System. This position will also be responsible for drafting, negotiating and administering a broad range of sponsored program agreements. This position acts as a primary representative of the Research Foundation for issues relating to pre and post award policies and procedures regarding sponsored programs.


The Contract & Grant Administrator will be responsible for the following:

Preparation/review and negotiation of sponsored program agreements, including but not limited to, grant, contract, confidentiality/non-disclosure, and clinical trial agreements as well as subcontracts and other miscellaneous documents.

Provide daily technical support and facilitation to centralized campus staff on an array of matters concerning policies, procedures, regulation interpretation, sponsor collection issues, and dispute resolution.

Serve as liaison between centralized campuses and sponsors concerning policies and procedures related to sponsored program administration on a day-to-day basis.

Approve establishment of project expenditure accounts in conformity with the sponsor’s award document and Research Foundation and SUNY policies.

Provide guidance to OSPS staff to assure accurate input of sponsor requirements and regulations affecting award establishment and reporting within the RF business system.

Provide training on pre and post award functions to campus personnel and assist with development of policies and procedures.

Represent the Office of Sponsored Programs at campuses and other external meetings.

Bachelor’s degree with progressively responsible experience (2-3 years) in the management of sponsored programs functions.

Demonstrated proficiency with Federal and State regulations pertaining to grants and contracts is essential. An in-depth understanding of sponsored program policies and regulations with a goal of facilitating research administration is required.

Excellent written and oral communication skills are required, as well as the ability to think critically, in order to successfully research, analyze and present complex issues.

Experience in a higher education environment strongly preferred.

An advanced degree, CRA designation and experience working with faculty on proposal development and submission are highly desirable.

Additional Information:
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:
Applicants interested in applying MUST submit the following documents:

1. Resume/Cv

2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload additional documents including a cover letter.

Returning Applicants – Login to your RF SUNY Careers Account to review your application.

Apply at:

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