An effective cover letter serves as one of the most powerful calling cards in the job application process.
The more customized your cover letter is, the better.
A data entry cover letter that gets to the heart of your related skills can make the case that you’re the right fit for the job.
Since there are many types of data entry jobs across many industries, it’s all the more important to avoid a cookie-cutter approach and tailor each letter to the specific position.
For example, some jobs may focus more on entering numbers or figures into a database, others may be more word-focused, and still others may emphasize correcting or “cleaning” of existing data in a system.
There are a few basics that you’ll want to include in a data entry cover letter, in addition to whatever specifics you add that are pertinent to the job.
Basics of a Data Entry Cover Letter
Many employers hiring in the data entry field look for details that expand on—or go beyond—what you may have in your resume. To that end, consider a data entry cover letter that includes strong action verbs, as well as keywords such as the ones below.
Strong accuracy skills are nonnegotiable for virtually all data entry jobs. A few words to consider to help you make the point:
Emphasize your ability to meet deadlines and deliver work in a timely manner. Words or phrases to consider to help you make the point:
- Meet or beat deadlines
- Respect deadlines
- Comply with deadlines
- High productivity
Inspire confidence by ensuring your potential new employer that you can competently handle high volumes of work in a timely manner.
Attention to detail
Paying attention to detail can dovetail with accuracy skills. But it may also include other skills like diligence and the ability to follow instructions.
If you’re working remotely, communication is especially key. Your cover letter should mention your understanding of this important qualification.
Clearly demonstrate that you can work well with others. “Collaborative” is one of the words you can use in your cover letter to highlight your ability to work smoothy as part of a team.
Numbers and language skills
Some data entry jobs focus more on numbers, while others are word-centric; use your cover letter to spotlight where your skills may lie.
Using phrases like “excellent time-management skills” will draw attention to your multitasking abilities.
A data entry cover letter offers an excellent opportunity to emphasize so-called “soft skills” like perseverance, optimism, and problem-solving capabilities.
Other Essentials of a Data Entry Cover Letter
Brush up on tips and strategies on how to write a cover letter to make sure you’ve addressed all the basics. Below are a few suggestions.
Gear your cover letter toward the job level.
While there are many data entry jobs at the entry-level, there are also great opportunities at the mid- to upper-level. Be upfront in your letter about your experience level if you’re just starting out. On the other hand, if you’re experienced, make sure to tout your credentials and accomplishments in the field.
Showcase your knowledge.
Get specific (in a succinct way) about any knowledge, training, and experience you may have using Microsoft Excel, Word, or other specific employer programs you may have used in a previous data entry job.
Research the company.
Use your cover letter to demonstrate your knowledge about your potential employer. Researching companies in the FlexJobs database can be easily accomplished and can help you land a great data entry job.
Words and phrases to avoid.
Keep your data entry cover letter business-like by using words that relate directly to the job and avoiding words that are off-point, fuzzy, or immaterial to the position.
To help inspire your search for a data entry job, check out these success stories from FlexJobs members who’ve found great jobs in the data entry field, and when you’re ready, connect with flexible jobs in data entry.
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