the direction of the EVP, Americas and Global Policy the Executive Assistant
and Coordinator is responsible for the following job functions.
Answer team member phones,
take messages and ensure timely return of phone calls.
Schedule and organize team
member and member studio company meetings.
Arrange team member travel
Organize, prepare and submit
team member expense reports to finance utilizing the MPAA online expense
Develop and maintain
department budget(s), including travel tracking mechanisms and other expense
tracking tools versus budget comparisons in realtime.
Prepare, assemble, and
distribute internal and external advocacy materials as needed, including: memoranda, presentations, reports, emails,
correspondence for EVP, including drafting correspondence, follow-up from
internal and external meetings and internal deadlines.
Develop relationships with
MPAA counterparts in DC, LA, and the Regions and with studio member company
Maintain up-to-date Word and
email lists for various MPAA meetings.
Manage inflow/outflow of
information requiring EVP approval or response to EVP requests for information.
Assist SVP communications
with Senior Staff and member companies, domestically and globally.
Prepare EVP for meetings and
Other duties and projects as
Manage all aspects of the budget
for Federal, Global Policy, and the Executive.
Develop agenda for weekly DCP
meetings; collect and distribute materials in preparation for the meetings.
Develop agenda for Global
Policy Council weekly meetings working with Regional Offices; collect and
distribute materials in preparation for the meetings.
Assemble and share highlights
of weekly reports for the CEO for his correspondence with the Board.
objectives and accomplishments for the Advocacy Hub including State, Federal, Global
Policy, Worldwide Research, Internet Policy/ICANN, and the Americas.
PAC: Manage all aspects of the PAC, including
legal compliance, filings, receipts, contributions, spending plan, biannual
reports, and communication with MPAA PAC participants.
Lobbying Reports: Manage all aspects to ensure MPAA and MPAA
lobbyist compliance with FEC, House, and Senate ethics requirements including
MPAA filings and individual lobbyist filings regarding lobbying activity and
US Planning Meeting: Plan and execute the U.S. Planning Meeting
including all logistics and materials.
Board Meetings: Prepare all materials needed for Board
Meetings as needed, including presentations, accomplishments, and issue
Education and Experience Requirements:
equivalent educational or work experience.
of integrity with the ability to maintain confidential information.
administrative and organizational skills with the ability to take initiative to
complete assignments and job responsibilities with minimal supervision.
Comfortable multi-tasking a number of important initiatives, under time
constraints, including projects that are global.
interest and experience in government affairs as well as foreign international
trade policy, international governmental institutions.
Knowledge of how the U.S. Congress and Executive Branch
are structured and work with each other; some knowledge of international,
intergovernmental institutions that may
influence global trade, copyright, and/or the Internet governance such as the
WTO, ITU, WIPO, OECD; some knowledge of multi-stakeholder institutions that may
influence copyright and/or the Internet governance such as ICANN, WSIS, IGF.
Excellent Outlook skills,
particularly calendaring and Word.
Excellent Excel and
PowerPoint skills, or the equivalent.
Experience setting up RSS and
other keyword tracking feeds.
Experience tracking projects
and progress (MS project knowledge a plus), use of Sharepoint or other cloud
High energy, and strong
organization, research, and writing skills.
Portuguese or Spanish
language skills are desired, but not required.