Library and Archival Professional 1 job – State of Washington Office of the Secretary of State – Tumwater, WA


Library and Archival Professional 1

State of Washington Office of the Secretary of State

Tumwater, WA

$2,914 – $3,795 a month


Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program, the Legacy Washington and the Combined Fund Drive. Visit our website at:

Library and Archival Professional 1

Full time, permanent

This position reports to the Digital Collections Coordinator and acts as a librarian serving the customers of the State Library. The position also assists with digitizing collection materials, creates metadata, participates in the electronic state publications capture and ingestion process, and performs collection maintenance activities.

Please note: Interviews for this position will be conducted on an ongoing basis. First review of applicants will be May 17th, 2018. It is in the candidate’s best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.


Professional level research assistance to customers

  • Staffs reference service points, including the circulation/reception desk, reference desk/research appointments, and online chat reference service; determines the best way to answer reference questions by conducting reference interviews; responds to requests received through all customer gateways
  • Conducts research to respond to information requests; utilizes reference resource materials, catalogs, indexes, databases and legal materials to identify and analyze sources to answer questions
  • Assists customers with use of all the collection, including federal and state publications, general and specialized reference, newspapers and periodicals, databases, and the website
  • Performs basic circulation functions – library card registration, item check in, and item checkout – assists customers with placing holds, and answers circulation-related questions while staffing the circulation/reference desk.

Digital Collections

  • Creates metadata for digital assets
  • Assists with the digitization of collection materials
  • Assists with processing images and converting them to the appropriate format for online presentation Assists with curating materials to include in online exhibits for the education portal

Collection Maintenance

  • Monitors and maintains condition of stacks and materials in assigned collections
  • Sorts, organizes, shelves, shelf reads, and shifts collection materials following established best practices to minimize damage to items
  • Searches for, locates, and delivers materials from collections; returns materials to the collections; conducts catalog searches to identify location of materials
  • Collects and reports statistical data
  • Keeps supervisor and collection manager(s) apprised of collection issues

Electronic State Publications

  • Monitors state agency websites for new publications
  • Captures publication files from state agency websites
  • Submits files to the Digital Archives after adding appropriate metadata
  • Converts non-pdf publications into pdf format
  • Creates, and/or adds publication links to html pages for serials/multi-part monographs


Required Qualifications:

  • A Master’s degree in library science from an American Library Association accredited program

Preferred/Desired Qualifications:

  • Knowledge of library principles and practices
  • Knowledge of Washington state history and government
  • Excellent English language communication skills-written and verbal
  • Professional online communication skills-demonstrating courtesy, discretion and etiquette
  • Knowledge of AACR2, RDA and MARC
  • Knowledge of metadata schemas, especially Dublin Core and EAD
  • Experience with digitizing and processing digital assets
  • Proficient in Microsoft Office productivity tools: Outlook, PowerPoint, Excel
  • Working knowledge of Adobe Acrobat Professional, Microsoft Access, RSS feeds, and HTML
  • Familiarity with Washington state and/or federal government publications

Special Requirements/Conditions of Employment

  • Certification by state librarian authorized through the Office of the Secretary of State – this qualification is not mandatory for application but is mandatory for employment

Supplemental Information


  • To be considered for this this position you must attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.
  • You must complete the supplemental questions at the end of this application. Incomplete responses such as “see resume” will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile, you will not receive credit.
  • All veterans must include a copy of your DD214 to receive preference in the hiring process. You must redact your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of race, color, national origin, creed, sex, sexual orientation, disability, familial status, marital status, and age. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360) 704-7145.

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